Co-Work Space

Hot Desking with IBC: The way to cost-reduction

02,July,2021Riley Gilbert

A hot desk in a workspace that is not exclusively assigned to someone. They could be assigned to anyone: regular employees, contract employees, on-site visitors, supporting staff, or anyone who does not require to own a dedicated area?

However, the point to ponder is what difference does it make at your flexible workspace? The answer to this is that with a flexible, varying, and dynamic space, almost everyone could be using it. This, as a result, means better use of the workspace area.

Hot Desking: The Dynamics

Hot desking is not merely a word. It is more than that. Inefficient organizations, a hot desk is made to use smartly. Although they’re one easier way to capitalize your space utilization, accommodate the employees, and enhance productivity. However, to get the most out of the hotdesking, setting them up and later managing them can prove difficult and tricky at times.

For enthusiastic managers, hotdesking may appear to be an answer to every workspace utilization problem. However, prior to turning your workspace into some permanent hot-desking space and eliminating the desks completely, considerable thought shall be given. To some companies, a hot-desk may be a panacea to workspace congestion. To some, it may prove to be the complete opposite.

Instead of considering turning each Shared Workspace into a hot desk, it should be considered as a solution to a particle problem. The problem of occupancy, to be precise. For example, your workplace serves 100 desks; 80% of which are permanently assigned. That said, in the near future another 20 employees would be required to be accommodated. And so, this would be pushing workspace capacity to the maximum limit. Nevertheless, with flexible work hours and working from home becoming a new norm, the free desks could be turned into a hot desks for the in-house employees.

This one is one of the many examples where a hot desk can be leveraged. With that being said, it does involve drawbacks as well. Nonetheless, when used to serve the workforce partly, it yields great results, otherwise, it mostly does not.

A Good Hot Desking Approach

Following below are few approaches mentioned when it comes to making hotdesking work:

  • Use hot desks to fill a need with new employees and try not to displace existing ones. For, taking away a space from a permanent employee and assigning it to a newer employee causes friction. On the other hand, however, offering new employees to pick a workspace for themselves can be a perk.
  • Creating the right environment for hot desks is crucial. The space being considered to be a hot desk may include a cubicle or only a seat at a conference table. However, pick those locations which provide sufficient workspace to bring the most out of the workforce and to stimulate productivity. For this to achieve, nevertheless, the areas with noise and other distractions shall be kept to minimum.
  • Making a contract with the hot desk occupants is also very crucial. Since the hot desks workers are mostly the employees working virtually, having the issues addressed and whom to call for having the issues resolved shall be made clear in the contract.
  • Cleanliness, when it comes to hotdesking, matters a lot. The tidiness disturbed by the previous employee can prove to be a demotivating factor for the following employee. For this reason, SOPs for keeping the hot desk clean shall be ensured and enforced.

Few words from IBC

Has your company been running tight on the budget and been under hot-waters for that reason? Then contact IBC at your earliest. IBC provides you with the cheapest yet work-productive hot desk options where office desks are used by different employees at different times. Hot desking with IBC thereby lets you have greater cost reduction without compromising the work-productivity.